Student Admin
Matters
Confidentiality of Students' Data
1. All
students’ particulars (i.e. Application/Registration Form, other
personal records) are stored in their respective personal files
in locked cabinets. They are only accessible by designated staff
managing these records.
2.
During the operating hours, only designated staff could have
access to records for work purposes. The Student records are not
permitted to be booked/ taken out from the repository, unless
prior permission is obtained from the Centre Supervisor/
Manager.
3. It was
specifically mentioned in the Application/Registration Form that
the students’ particulars completed through the Form are used
only for the School’s internal use. Prior permission must be
obtained in writing from the student if the
particulars are to be used for other purposes. In this instance,
the student must give his/her consent by signing a ‘Consent
Form’ where the purpose is mentioned.
4. Permission
to use the students’ particulars, data other than for the Centre
internal marketing or students’ billing is to be sought from the
Centre Supervisor/Manager.
5. The proper
use of a student’s particulars is disseminated in the
orientation and training programme of our teaching and service
staff to ensure they are aware of this policy. Internal
directive on this is also circulated to ensure compliance.
6. Failure to comply with the laid down instructions
could result in the following
-
First-time offenders given letter of reprimand or
warning
-
Repeat
offenders may result in dismissal action
-
Court
action may be taken against those who committed serious
breaches of student confidentiality
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